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The Top Freelancer Tools List That Help to Manage & Scale up Your Freelance Business

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Whether you are just starting out or already established as one of the top freelancers within your niche, it’s essential to be consistent with your work by delivering projects on time and satisfying clients’ expectations.

There are many freelancer tools you may consider using to provide the most effective service to clients and help double your productivity. For this reason, you can free up your time to focus on other important tasks and expand your freelance business.

Depending on the industry you are operating in, selecting the right freelance tools will help you to deliver high-quality service faster.


Key Takeaways

  • Becoming a freelancer means you have the freedom to schedule your own hours and the freedom to work with clients of all sizes, especially enjoy the lifestyle you want by working anywhere in the world.
  • It’s important that you deliver excellent quality service to clients in terms of engaging and providing high-quality work. This helps you to build a better relationship with them and establish your reputation.
  • In this article, you will find some essential freelance tools that will help you increase your productivity, like creating quality graphics, tracking, and managing multiple projects.


Best tools for freelancers & small business owners 

Based on the research statistics indicated that more than 59 million Americans, around 39% of the country’s total workforce, had provided some freelance services. The freelance industry has directly contributed an average of 1.3 trillion to the US economy ( source:

For this reason, it’s important to select the right tools for freelancers, which provide resources to automate and manage their multiple projects.

When choosing the right tools, you are one step ahead of others and can make a difference in the market in terms of providing quality service faster.

Here are some of the popular tools for freelancers to consider:


Graphic design tools

When it comes to freelance work, whether you are a content writer or graphic designer, choosing a quality and reliable graphic design tool is essential to your success. This is because you need to use the available template and design features to create quality images or infographics for clients’ projects.

In particular, some of the graphic design tools such as Canva and Visme, have a free subscription option for beginners to access some of the available templates, design features, and much more. For this, those free tools are a great resource for freelancers to work on their daily projects.

In addition, when you become an expert in designing graphics with those tools. You can mention this skill on your resume or freelance portals as it is your competitive advantage in the market.

Related: 6 Best Photo Editing Tools for Blogs & Websites


Grammar checker tools

The rise of artificial intelligence (AI), especially an AI writing assistant tool plays an influential role in helping freelancers and digital marketers create high-quality content faster.

By leveraging those tools to brainstorm new ideas, you use your expertise and industry knowledge to expand the idea and write engaging and informative content to serve your audience and help them solve their current problems.

For this reason, ProWritingAid, and QuillBot are among the top grammar checker online tools that not only help freelancers avoid common mistakes but these free tools also have an AI writing feature to help you write better.

If you are a beginner freelancer or digital marketer, then the free version would provide enough resources and basic features to perform your daily freelance work.

Keep in mind that don’t copy and paste the AI-generating text to your content as your clients may not be happy with your service. The idea of use those free AI writing tools as a companion to deliver quality work, not rely 100% on AI-generating content.

Related: 10 Best Grammar Checker Tools For Freelance Writers


Time tracking tools

Becoming a freelancer means you have the responsibility and accountability to schedule your working hours to stay competitive and provide effective service to clients. 

For this reason, time-tracking tools can be great resources for freelancers, remote workers, and managers to monitor their productivity as well as the time wasted on unnecessary tasks. 

In particular, you can use the tools to track the progress of your freelance project by calculating how many days or hours you spent on a single project. This helps you to stay focused and on track to complete the project on time. 

Here are the two-time tracking tools for freelancers & digital marketers:

  • Time Doctor: is the time tracking tool for improving the overall team performance and productivity. In particular, this tool provides the tracking performance of your remote workers, freelancers, and hybrid employees to stay on top of the game and motivated to complete the project on time.
  • Toggl: This is another time-tracking software that helps you increase your productivity. Some useful features like time tracking, timesheets, reports, and team management provide high-quality work. This tool also offers a free plan that is great for freelancers or small teams of five people.


Cloud storage tools

Cloud storage tools are super important for freelancers and remote workers who normally perform the work at home or anywhere in the world. For this reason, you need storage tools to back up your important files and also access your work data.

It’s important to select the cloud storage tools that offer huge storage space and a variety of features for you to store your important files and data. Here are the two popular players you can consider using both:

  • Google Drive: is an excellent choice for freelancers and business owners to store their work data of up to 15 GB, with a free version.
  • Dropbox: provides up to 2GB storage space for free. Indeed, you can pay for a subscription plan to get more storage space.


Project management tools

When you establish your business reputation, which means you have regular clients and are busy on multiple projects. It’s time to use the project management software to monitor the progress of your project and communicate with your team.

Depending on your freelance business requirements and expectations, choosing the right project management tool based on features and price is essential to manage your project effectively.

For example, if you have a small team of 5 people, then consider choosing the software applications that offer a free or affordable paid plan for your business. 

The following are two leading project management tools for freelancers:

  • is an ideal solution for individual freelancers, small teams, and enterprise businesses to plan, track, and manage projects all in one place. It offers a free membership plan for freelancers to monitor and track their projects. Indeed, you can upgrade to paid plans which are more suitable for small teams.
  • Asana: is another great project management tool that offers many useful features like task management, project planning, and tracking. It also provides a free plan for those who just getting started with their project management.


Final thoughts on best tools for freelancers & site owners

It doesn’t matter whether you are just starting out or an experienced freelancer, if you choose the right freelance tools it will make a big difference in terms of saving your resources, money, and most importantly your time.

We are living in the modern world with the advancement of technology, and for this, you should take this opportunity to embrace some brilliant tools to stay ahead of the game and provide excellent service to clients.

If you have experienced other great tools for freelancers, please share with us by commenting below


Further reading materials that are related to freelance work and side hustles you should continue to read in case missed:

5 Best Freelancing Apps To Help Freelancers Find and Manage Work

How to Become A Virtual Assistant: 5 Steps

The 5 Main Biggest Challenges Beginner Freelancers Face



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By Jiro Nguyen

Jiro Nguyen is a highly driven and skilled business management professional with an MBA in economics and management. He is also the founder of Moreover, he has a passion for writing and over 4 years of copywriting experience.

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